Datenschutz

1. data protection at a glance

General information

The following information provides a simple overview of what happens to your personal data ("data") when you visit this website, apply for a job with us or have a contractual relationship with us. Personal data is any data that can be used to identify you personally. We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy

In this privacy policy, we, the Trewitax Group, explain how we collect and otherwise process personal data. This is not an exhaustive description; other data protection declarations [or general terms and conditions, conditions of participation and similar documents] may regulate specific matters.

If you provide us with personal data of other persons (e.g. family members, data of work colleagues), you are responsible for ensuring that these persons are aware of this privacy policy, that you are authorized to share this personal data and that this personal data is correct.

This privacy policy is designed to meet the requirements of the EU General Data Protection Regulation ("GDPR") and the Swiss Data Protection Act ("DPA"). Other data protection provisions may apply in individual cases.

We may amend this Privacy Policy at any time without prior notice. The current version published on our website applies. In the event of an update, we will inform you of the change by e-mail or in another suitable manner.

We would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible.

Unless otherwise stated, the citation of legal articles is merely exemplary and corresponding provisions in other applicable laws are also meant.

Note on the responsible body

The responsible body for data processing depends on your contractual partner.

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data (e.g. names, email addresses, etc.).

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may be data that you enter in a contact form, for example.

Other data is collected automatically or with your consent, e.g. when you visit the website, by our IT systems. This is primarily technical data (e.g. internet browser, operating system or time of page view). Certain data is collected automatically as soon as you enter this website.

What do we use your data for?

We primarily process the personal data that we receive from our customers and other business partners as part of our business relationship with them and other persons involved or that we collect from their users when operating our websites, apps and other applications.

We primarily use your data to fulfill our contractual obligations to our customers. Some of the data is collected in order to ensure error-free provision of the website. Other data may be used to analyze your user behavior.

What rights do you have with regard to your data?

Depending on the applicable data protection laws, you have the right at any time to obtain information free of charge about the origin, recipient and purpose of your stored personal data. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time for the future. You also have the right to request the restriction of the processing of your personal data under certain circumstances. The exercise of such rights generally requires that you clearly prove your identity (e.g. by means of a copy of your ID, where your identity is otherwise not clear or cannot be verified). To assert your rights, you can contact us at the address given in this declaration as the responsible body.

In the event of violations of the GDPR and/or the DPA, data subjects have the right to lodge a complaint with a supervisory authority. The supervisory authorities are:

Please note, however, that we reserve the right to assert the restrictions provided for by law, for example if we are obliged to store or process certain data, have an overriding interest in doing so (insofar as we are entitled to invoke this) or require it for the assertion of claims.

You can contact us at any time if you have further questions on the subject of data protection.

Storage period

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for processing the data no longer applies.

In the case of longer-term storage obligations due to legal and other obligations to which we are subject, we restrict processing accordingly. As soon as your personal data is no longer required for the above-mentioned purposes, it will be deleted or anonymized as far as possible.

If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion will take place after these reasons no longer apply.

Data protection officer/contact point

Data transfer to the USA/third countries

Among other things, we use tools from companies based in the USA or other third countries that are not secure under data protection law. If these tools are active, your personal data may be transferred to these third countries and processed there. We have used the guarantees available to us for appropriate data protection.

We would like to point out that a level of data protection comparable to that in the EU cannot be guaranteed in these countries. For example, US companies are obliged to hand over personal data to security authorities without you as the data subject being able to take legal action against this. It can therefore not be ruled out that US authorities (e.g. secret services) may process, evaluate and permanently store your data on US servers for surveillance purposes. We have no influence on these processing activities.

SSL and TLS encryption

This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from "http://" to "https://" and by the lock symbol in your browser line.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

2. data collection on this website

Visiting our website

We host the content of our website at Host Europe GmbH, Hansestraße 111, 51149, Cologne (hereinafter "Host Europe"). When you visit our website, Host Europe collects various information about your device and the browser you are using:

• Browser type and browser version
• Operating system used
• referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

Details can be found in Host Europe's privacy policy.

This processing is carried out on the basis of Art. 6 para. 1 lit. f GDPR and Art. 31 para. 1 FADP. We have a legitimate interest in displaying our website as reliably and correctly as possible. If a corresponding consent has been requested, the processing is carried out exclusively on the basis of Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG and Art. 31 para. 1 DSG and Art. 45c lit. b FMG Switzerland, insofar as the consent includes the storage of cookies or access to information in the user's terminal device (e.g. for device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.

We have concluded an order processing contract (AVV) with the above-mentioned provider. This is a contract prescribed by data protection law, which guarantees that the provider will only process the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR and the DSG.

Cookies

Our Internet pages use so-called "cookies". Cookies are small data packets and do not cause any damage to your end device. They are stored on your device either temporarily for the duration of a session (session cookies) or permanently (permanent cookies). Session cookies are automatically deleted at the end of your visit. Permanent cookies remain stored on your end device until you delete them yourself or they are automatically deleted by your web browser.

In some cases, cookies from third-party companies may also be stored on your device when you visit our website (third-party cookies). These enable us or you to use certain services of the third-party company (e.g. cookies for processing payment services).

Cookies have various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g. the shopping cart function or the display of videos). Other cookies are used to evaluate user behavior or display advertising.

Cookies that are required to carry out the electronic communication process, to provide certain functions that you have requested (e.g. for the shopping cart function) or to optimize the website (e.g. cookies to measure the web audience) (necessary cookies) are stored on the basis of Art. 6 para. 1 lit. f GDPR and Art. 31 para. 1 FADP, unless another legal basis is specified. The website operator has a legitimate interest in the storage of necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies has been requested, the processing is carried out exclusively on the basis of this consent (Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG or Art. 6 para. 6 DSG and Art. 45c lit. b FMG Switzerland); the consent can be revoked at any time.

You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

If cookies are used by third-party companies or for analysis purposes, we will inform you about this separately in this privacy policy and, if necessary, request your consent.

Consent with Usercentrics

This website uses the consent technology of Usercentrics to obtain your consent to the storage of certain cookies on your end device or to the use of certain technologies and to document this in compliance with data protection regulations. The provider of this technology is Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich, Germany, website: https://usercentrics.com/de/ (hereinafter "Usercentrics").

When you visit our website, the following personal data is transmitted to Usercentrics:

• Your consent(s) or the revocation of your consent(s)
• your IP address
• Information about your browser
• Information about your end device
• Time of your visit to the website

Furthermore, Usercentrics stores a cookie in your browser in order to be able to assign the consents given or their revocation to you. The data collected in this way is stored until you ask us to delete it, delete the Usercentrics cookie yourself or the purpose for storing the data no longer applies. Mandatory statutory retention obligations remain unaffected.

Usercentrics is used to obtain the legally required consent for the use of certain technologies. The legal basis for this is Art. 6 para. 1 lit. c GDPR.

Contact form/data upload

If you send us inquiries or files via the contact form, your details from the inquiry form, including the contact details you provide there, will be stored by us for the purpose of processing the inquiry and in the event of follow-up questions. We will not pass on this data without your consent. If you select a specific recipient, the information will be forwarded to them.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR and Art. 31 para. 2 lit. a FADP, provided that your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 para. 1 lit. f GDPR and Art. 31 para. 1 FADP).

The data you enter in the contact form will remain with us until you ask us to delete it or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular retention periods - remain unaffected.

Request by e-mail, telephone or fax

If you contact us by e-mail, telephone or fax, we will store and process your inquiry, including all personal data (name, inquiry), for the purpose of processing your request. We will not pass on this data without your consent.

This data is processed on the basis of Art. 6 para. 1 lit. b GDPR and Art. 31 para. 2 lit. a DSG, provided that your request is related to the fulfillment of a contract or is necessary for the implementation of pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of the inquiries addressed to us (Art. 6 para. 1 lit. f GDPR and Art. 31 para. 1 FADP).

The data you send to us via contact requests will remain with us until you request us to delete it or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions - in particular statutory retention periods - remain unaffected.

3. analysis tools and advertising

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables the website operator to analyze the behavior of website visitors. In doing so, the website operator receives various usage data, such as page views, length of visit, operating systems used and origin of the user. This data is assigned to the user's end device. It is not assigned to a user ID.

We can also use Google Analytics to record your mouse and scroll movements and clicks, among other things. Google Analytics also uses various modeling approaches to supplement the collected data records and uses machine learning technologies for data analysis.

Google Analytics uses technologies that enable the recognition of the user for the purpose of analyzing user behavior (e.g. cookies or device fingerprinting). The information collected by Google about the use of this website is generally transmitted to a Google server in the USA and stored there.

The use of this service is based on your consent in accordance with Art. 6 para. 1 lit. a GDPR and § 25 para. 1 TTDSG or Art. 31 para. 1 DSG. Consent can be revoked at any time.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission.

You can prevent the collection and processing of your data by Google by downloading and installing the browser plugin available at the following link.

You can find more information on how Google Analytics handles user data in Google's privacy policy.

4. plugins and tools

Bing Maps

Bing Maps from Microsoft Inc, One Microsoft Way, Redmond, WA 98052-6399 USA, hereinafter referred to as "Microsoft", is used to display geographical information.

Through "Bing Maps", data about your use of this website can be transmitted to Microsoft, collected and used by Microsoft. Each time the "Bing Maps" component is called up, Microsoft can set a cookie to process user settings and data when the page on which the "Bing Maps" component is integrated is displayed. As a rule, this cookie is not deleted when the browser is closed, but expires after a certain period of time unless you delete it manually beforehand.

If you agree to this processing of your data, you activate the "Bing Maps" service. To do this, you have activated the "Bing Maps" functional cookie or selected "Accept all". Alternatively, you can deactivate the Javascript function in your browser. Please note that you will not be able to use the functionality of "Bing Maps" if you have deactivated it.

The use of "Bing Maps" and the services provided via "Bing Maps" is subject to the Microsoft Bing Maps Terms of Use Microsoft Bing Maps and MapPoint Web Service End User Terms of Use and Embedded Maps Service Terms of Use. In addition, the Microsoft Privacy Policy and the Microsoft Service Agreement apply.

5. own services

Processing of customer and contract data

We collect, process and use personal customer and contract data to establish, structure the content of and amend our contractual relationships. We collect, process and use personal data about the use of this website (usage data) only insofar as this is necessary to enable the user to use the service or for billing purposes. The legal basis for this is Art. 6 para. 1 lit. b GDPR and Art. 31 para. 2 lit. a FADP.

The customer data collected will be deleted after completion of the order or termination of the business relationship and expiry of any existing statutory retention periods. Statutory retention periods remain unaffected.

Handling of applicant data

We offer you the opportunity to apply to us (e.g. by e-mail, post or online application form). Below we inform you about the scope, purpose and use of your personal data collected as part of the application process. We assure you that your data will be collected, processed and used in accordance with applicable data protection law and all other statutory provisions and that your data will be treated in strict confidence.

Scope and purpose of data collection

If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during job interviews, etc.) insofar as this is necessary for the decision on the establishment of an employment relationship. The legal basis for this is Section 26 BDSG and Art. 31 para. 2 lit. a GDPR under German law (initiation of an employment relationship), Art. 6 para. 1 lit. b GDPR (general contract initiation) and - if you have given your consent - Art. 6 para. 1 lit. a GDPR and Art. 31 para. 1 GDPR. Consent can be revoked at any time. Your personal data will only be passed on within our company to persons who are involved in processing your application.

If the application is successful, the data submitted by you will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 para. 1 lit. b GDPR and Art. 328b OR for the purpose of implementing the employment relationship.

Retention period of the data

If we are unable to make you a job offer, you reject a job offer or withdraw your application, we reserve the right to retain the data you have submitted on the basis of our legitimate interests (Art. 6 para. 1 lit. f GDPR and Art. 31 para. 1 FADP) for up to 6 months from the end of the application process (rejection or withdrawal of the application). The data will then be deleted and the physical application documents destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period has expired (e.g. due to an impending or pending legal dispute), the data will only be deleted when the purpose for further storage no longer applies.

Longer storage may also take place if you have given your consent (Art. 6 para. 1 lit. a GDPR and Art. 31 para. 1 FADP) or if statutory retention obligations prevent deletion.

Inclusion in the applicant pool

If we do not make you a job offer, you may have the opportunity to join our applicant pool. If you are accepted, all documents and information from your application will be transferred to the applicant pool in order to contact you in the event of suitable vacancies.

Inclusion in the applicant pool is based exclusively on your express consent (Art. 6 para. 1 lit. a GDPR and Art. 31 para. 1 FADP). Giving consent is voluntary and is not related to the current application process. The data subject can withdraw their consent at any time. In this case, the data will be irrevocably deleted from the applicant pool, provided there are no legal grounds for retention.

The data from the applicant pool will be irrevocably deleted no later than two years after consent has been given.

6. social media presence

We are present on various social media channels to present our company and maintain contact with customers, suppliers, employees and other people. When you visit our social media pages (Facebook, Instagram and LinkedIn), the respective operators collect personal data about you. The data collected includes your IP address and other information, some of which is stored on your PC in the form of cookies. This information is used, among other things, to provide us as the operator of the sites with statistical information about the use of the site. Our individual sites name our location, which is responsible for maintaining the site.

Further information on the data collected can be found at

Facebook 

LinkedIn

Instagram 

The legal basis for the data processing for which we are responsible is our overriding private interest pursuant to Art. 6 para. 1 sentence 1 lit. f GDPR and Art. 31 para. 1 FADP.